Halls of Residence Application process

Halls of Residence Application Process

We will start this process in Term 2

(This process is now closed for 2021)

TASK 1: CCRF form.

Activate your ccrf form.  This is the form that the school needs to write a reference about you

  • this is due by FRIDAY  18th June 2021
  • on this form it asks you to select the Universities you are interested in attending (you can choose more than one Uni if you are still undecided)

TASK 2: Teacher References Request form.

Nominate 3 teachers to write about you.  Ask them FIRST and then activate this form 2021 Request a reference from 3 of your Teachers

(when selecting each Teachers email – click to the right of the email address – not exactly on it – if Outlook opens up – just close it again, the email will be automatically generated to the Teacher)

  • activate this form by FRIDAY 18th June 2021
  • if you are new to our school OR if you want a NCG teacher or someone external to our school to write about you then contact CAREERS HUB staff who can help with this as an option.
  • teacher ciphers for your current year are on your timetable OR ask your teachers for their cipher.

TASK 3: Self Reference

  • Write a reference about yourself in this form
  • submit this by Wednesday 30 June 2021

The teachers references & your self-reference are used to write your reference that gets submitted to the Halls of your choice.


TASK 4: Apply to your Hall(s) of choice

  1. Research the Halls at each university and decide on your 1st, 2nd & 3rd choice for each Uni
  2. Go to each university website and create an account

This is different for each university

You apply for Halls through your account

Make sure you use a personal email address (DON’T use your @nc email address)

All of the universities have links on their websites to videos and info about each of their Halls.

  1. Write your own personal statement for your Halls application
  2.  Submit your application to your chosen university



  • AUGUST 1st  Online applications for Halls of Residence open
  • AUGUST 27th check your private emails for a  confirmation email that your Halls reference has been submitted by Nelson College
  • AUGUST 31st   Nelson College closing date for Halls Applications



  • Contact details of your guardian:
    • name, address, phone number/s and email address
  • Your NSN – National Student Number
    • This is the same as your exam number – if you cannot locate this number you can go and ask at the Student Support Office
  • Your most recent NCEA academic results
    • Year 12 NCEA
    • Year 13 results if you have been on a GAP Year.
  • Your proposed course or study e.g. Bachelor of Arts etc.
    • Don’t worry if you have not made your decision yet about which degree programme you want to study – this is easily altered later
  • Proof of residency ( if you were NOT born in NZ)
    • Passport or Birth Certificate or NZ Residency documentation.
    • Photocopied and signed as a true copy by a JP (you can go the courts to do this)


  • Week starting 4th OCTOBER is the approximate date of 1st “round” of acceptance offers into the Halls from the uni
  • Once you accept a hall, that is when your first deposit is required.
  • The deposit needs to be paid by credit card (usually around $600-$1000). This MUST also be paid before the date they give you. Your application will not be processed without payment.
  • This deposit and acceptance date is usually due before the end of October
  • If you do not pay the deposit by the given date, your place will be given to the next person on the list
  • If you have not been allocated a place in a Halls of Residence in the first round, you will be placed on a waiting list.
  • Most students, by the time the university starts in February, do receive an offer but it could take some time until a vacancy becomes available.
  • Students move in mid-February (you will be given a date).
  • Spaces can become available within the first few weeks after the semester commences.
  • If you are still on the waiting list in mid- February, temporary accommodation is often available.

Payment options

  • Discuss with parents, caregivers and whanau how best to manage this
  • Options can include:
    • lump sum payments (the whole year fees are paid in January)
    • quarterly payments
    • weekly/fortnightly payments
  • Students eligible for a student loan via Studylink can receive $239.76 a week for living costs
    • REMEMBER: this is a loan – not a handout.
    • You don’t have to borrow the full amount.
    • This $$  will not be accessible until end of February once the semester starts.

Accommodation Scholarships

  • some universities also offer accommodation scholarships. Check each universities scholarship page