Halls of Residence Application Process
We will start this process in Term 2
(This process is now closed for 2021)
TASK 1: CCRF form.
Activate your ccrf form. This is the form that the school needs to write a reference about you
- this is due by FRIDAY 18th June 2021
- on this form it asks you to select the Universities you are interested in attending (you can choose more than one Uni if you are still undecided)
TASK 2: Teacher References Request form.
Nominate 3 teachers to write about you. Ask them FIRST and then activate this form 2021 Request a reference from 3 of your Teachers
(when selecting each Teachers email – click to the right of the email address – not exactly on it – if Outlook opens up – just close it again, the email will be automatically generated to the Teacher)
- activate this form by FRIDAY 18th June 2021
- if you are new to our school OR if you want a NCG teacher or someone external to our school to write about you then contact CAREERS HUB staff who can help with this as an option.
- teacher ciphers for your current year are on your timetable OR ask your teachers for their cipher.
TASK 3: Self Reference
- Write a reference about yourself in this form
- submit this by Wednesday 30 June 2021
The teachers references & your self-reference are used to write your reference that gets submitted to the Halls of your choice.
TASK 4: Apply to your Hall(s) of choice
- Research the Halls at each university and decide on your 1st, 2nd & 3rd choice for each Uni
- Go to each university website and create an account
This is different for each university
You apply for Halls through your account
Make sure you use a personal email address (DON’T use your @nc email address)
All of the universities have links on their websites to videos and info about each of their Halls.
- Write your own personal statement for your Halls application
- Submit your application to your chosen university
- AUGUST 1st Online applications for Halls of Residence open
- AUGUST 27th check your private emails for a confirmation email that your Halls reference has been submitted by Nelson College
- AUGUST 31st Nelson College closing date for Halls Applications
INFORMATION that goes with your APPLICATION
- Contact details of your guardian:
- name, address, phone number/s and email address
- Your NSN – National Student Number
- This is the same as your exam number – if you cannot locate this number you can go and ask at the Student Support Office
- Your most recent NCEA academic results
- Year 12 NCEA
- Year 13 results if you have been on a GAP Year.
- Your proposed course or study e.g. Bachelor of Arts etc.
- Don’t worry if you have not made your decision yet about which degree programme you want to study – this is easily altered later
- Proof of residency ( if you were NOT born in NZ)
- Passport or Birth Certificate or NZ Residency documentation.
- Photocopied and signed as a true copy by a JP (you can go the courts to do this)
- Week starting 4th OCTOBER is the approximate date of 1st “round” of acceptance offers into the Halls from the uni
- Once you accept a hall, that is when your first deposit is required.
- The deposit needs to be paid by credit card (usually around $600-$1000). This MUST also be paid before the date they give you. Your application will not be processed without payment.
- This deposit and acceptance date is usually due before the end of October
- If you do not pay the deposit by the given date, your place will be given to the next person on the list
- If you have not been allocated a place in a Halls of Residence in the first round, you will be placed on a waiting list.
- Most students, by the time the university starts in February, do receive an offer but it could take some time until a vacancy becomes available.
- Students move in mid-February (you will be given a date).
- Spaces can become available within the first few weeks after the semester commences.
- If you are still on the waiting list in mid- February, temporary accommodation is often available.
- Discuss with parents, caregivers and whanau how best to manage this
- Options can include:
- lump sum payments (the whole year fees are paid in January)
- quarterly payments
- weekly/fortnightly payments
- Students eligible for a student loan via Studylink can receive $239.76 a week for living costs
- REMEMBER: this is a loan – not a handout.
- You don’t have to borrow the full amount.
- This $$ will not be accessible until end of February once the semester starts.
- some universities also offer accommodation scholarships. Check each universities scholarship page