Halls of Residence Application process and tips

Halls of Residence Application Process

Start this process in Term 2

TASK A: School Information needed for Halls Application

  1. Activate your ccrf form.  This is the form that the school sends your reference to
    • this is due by (date TBA 2021)
    • select the Universities you are interested in attending (you can choose more than one)
  2. Nominate 3 teachers to write about you.  Ask them and then activate this form <Form will be here Term 2, 2021>
    • this is due by (date TBA 2021)
    • if you are new to our school OR if you want a NCG teacher to write about you then contact CAREERS HUB staff who can help with this as an option.
    • teacher ciphers for your current year are on your timetable OR check on the University Noticeboard for a list of ciphers
  3. Write about yourself in this form and submit it to us
    • this is due by (date TBA 2021)

The teachers references & your self-reference are used to write your reference that gets submitted to the Halls of your choice.

TASK B: your application to your Hall(s) of choice

  1. Research the Halls at each university and decide on your 1st, 2nd & 3rd choice for each Uni
  2. Go to each university website and create an account
    • this is different for each university
    • you apply for Halls through your account
    • make sure you use a personal email address (DON’T use your @nc email address)
  3.  Write your own personal statement for your Halls application
  4.  Submit your application to your chosen university


    • date TBA Submit ccrf form
    • date TBA Submit Nominate 3 Teachers form
    • date TBA Submit Personal Reference form
    • date tba Online applications for Halls of Residence open
    • date TBA check to see that you have received a confirmation email that your reference has been received 1st October
    • date TBA  Applications for Halls close
    • 1st week of October   approximate date of 1st “round” of acceptance offers into the Halls from the uni
    • date TBA Deposit required 

Before you begin your application

You need the following information before you start your application: –

  • Know which Halls of Residence you want to apply for:
    • all of the universities have links on their websites to videos and info about each of their Halls.
    • Some universities you can only select one where other universities may ask you to select 3 preferences.
  • Contact details of your guardian:
    • name, address, phone number/s and email address
  • Your NSN – National Student Number
    • This is the same as your exam number – if you cannot locate this number you can go and ask at the Student Support Office
  • Your most recent NCEA academic results
    • Year 12 NCEA, IB or CIE
    • Year 13 results if you have been on a GAP Year.
  • Your proposed course or study e.g. Bachelor of Arts etc.
    • Don’t worry if you have not made your decision yet about which degree programme you want to study – this is easily altered later
  • Proof of residency ( if you were NOT born in NZ)
    • Passport or Birth Certificate or NZ Residency documentation. Photocopied and signed as a true copy by a JP (you can go the courts to do this)

Further Information:


  • SOME universities require you to pay an application fee – this needs to be paid by credit card (usually around $75-$100). This MUST also be paid before the closing date. Your application will not be processed without payment.
  • If you have not been allocated a place in a Halls of Residence in the first round, you will be placed on a waiting list.
  • Most students, by the time the university starts in February, do receive an offer but it could take some time until a vacancy becomes available.
  • Students move in mid-February (you will be given a date).
  • Spaces can become available within the first few weeks after the semester commences.
  • If you are still on the waiting list in mid- February, temporary accommodation is often available.


  • Make sure you pay the required deposit as specified in the offer/contract
  • The deposit can range from $600-1000.
  • If you do not pay and accept your offer/contract by the due date, your contract will expire and your place will be offered to another student.
  • This deposit and acceptance date is usually due before the end of October.

Payment options

  • Discuss with parents, caregivers and whanau how best to manage this
  • Options can include:
    • lump sum payments (the whole year fees are paid in January)
    • quarterly payments
    • weekly/fortnightly payments
  • Students eligible for a student loan via Studylink can receive $239.76 a week for living costs
    • REMEMBER: this is a loan – not a handout.
    • You don’t have to borrow the full amount.
    • This $$  will not be accessible until end of February once the semester starts.

Accommodation Scholarships

  • some universities also offer accommodation scholarships. Check each universities scholarship page